PrimaryClinic Support

Patients.in - Generic ASCII v2 and ASCII v3

This section contains detailed information on the Generic ASCII formats supported in PrimaryClinic Practice

Generic  ASCII v2 format 

Field Name Length Description
1 UR_NO 9 Unique identifying code for each patient *
2 TITLE 5 MR, MRS, MS, MISS, MAST, DR, PROF, SIR, LADY
3 SURNAME 30 All Surnames
4 FIRSTNAME 30 All Christian Names
5 ADDRESS 40 Street and Number
6 CITY 25 City or Suburb
7 POSTCODE 4  
8 DOB 10 Date of birth in format dd/mm/yyyy
9 MC_NO 12 Medicare Number
10 MC_INDEX 1 Medicare Index/Reference Number
11 PENS_NO 14 Pension Number
12 DVA NO 14 DVA Number
13 H_PHONE 14 Home Phone Number
14 W_PHONE 14 Work Phone Number
15 CODE 1 Pension Code - P, R, L or blank **
16 SEX 1 M, F or Blank
17 S_NET 14 Safety Net Number
18 RECORD_NO 10 Record Number ***
19 LINK_TO 9 UR_NO of Head of Family
20 LINKCODE 1 A, U, D - Add, Update or Delete

 

Generic  ASCII v3 format

This format is identical to the Generic ASCII v2 format with the addition of the following fields

21 EMAIL 100 Patient's e-mail address
22 REFDOCTOR 50 Referring doctor's name
23 REFDATE 10 Date of referral (dd/mm/yyyy)
24 REFCODE 2 Preferral duration code ****
25 INSNO 20 Patient's Health Insurance number
26 INSCO 40 Patient's Health Insurance provider
27 DECEASED 10 Date of death (dd/mm/yyyy)
28 ATSI 1 Aboriginal or Torres Strait Islander. Y,T, B or Blank. *****
29 MOBILE PHONE 14 Mobile Phone number

 

Notes:  
  Fields are buffered with spaces (ASCII 32).
  Blank fields can be contained in each line of text as long as the correct positions of the following fields are maintained.
* May contain letters or numbers in character format. Needs to be unique as it is used as a key to identify patients and their associated medications, history, and so forth.
Should be generated by the system when a new patient record is initiated.
** P = Pension/HCC holder, R = DVA yellow card holder, L = DVA white card holder.
*** This field corresponds to the patient's record in the paper-based files, for example the RACGP filing system.
**** 00 =Indefinite, 03 = 3 Months, 12 = 12 Months
***** Y = Aboriginal, T = Torres Strait Islander, B = Both, Blank .