Patients.in - Generic ASCII v2 and ASCII v3

This section contains detailed information on the Generic ASCII formats supported in PrimaryClinic Practice

Generic ASCII v2 format

Field	Name	Length	Description
1	UR_NO	9	Unique identifying code for each patient *
2	TITLE	5	MR, MRS, MS, MISS, MAST, DR, PROF, SIR, LADY
3	SURNAME	30	All Surnames
4	FIRSTNAME	30	All Christian Names
5	ADDRESS	40	Street and Number
6	CITY	25	City or Suburb
7	POSTCODE	4
8	DOB	10	Date of birth in format dd/mm/yyyy
9	MC_NO	12	Medicare Number
10	MC_INDEX	1	Medicare Index/Reference Number
11	PENS_NO	14	Pension Number
12	DVA NO	14	DVA Number
13	H_PHONE	14	Home Phone Number
14	W_PHONE	14	Work Phone Number
15	CODE	1	Pension Code - P, R, L or blank **
16	SEX	1	M, F or Blank
17	S_NET	14	Safety Net Number
18	RECORD_NO	10	Record Number ***
19	LINK_TO	9	UR_NO of Head of Family
20	LINKCODE	1	A, U, D - Add, Update or Delete

Generic ASCII v3 format

This format is identical to the Generic ASCII v2 format with the addition of the following fields

21	EMAIL	100	Patient's e-mail address
22	REFDOCTOR	50	Referring doctor's name
23	REFDATE	10	Date of referral (dd/mm/yyyy)
24	REFCODE	2	Preferral duration code ****
25	INSNO	20	Patient's Health Insurance number
26	INSCO	40	Patient's Health Insurance provider
27	DECEASED	10	Date of death (dd/mm/yyyy)
28	ATSI	1	Aboriginal or Torres Strait Islander. Y,T, B or Blank. *****
29	MOBILE PHONE	14	Mobile Phone number

Notes:
	Fields are buffered with spaces (ASCII 32).
	Blank fields can be contained in each line of text as long as the correct positions of the following fields are maintained.
*	May contain letters or numbers in character format. Needs to be unique as it is used as a key to identify patients and their associated medications, history, and so forth. Should be generated by the system when a new patient record is initiated.
**	P = Pension/HCC holder, R = DVA yellow card holder, L = DVA white card holder.
*******	This field corresponds to the patient's record in the paper-based files, for example the RACGP filing system.
********	00 =Indefinite, 03 = 3 Months, 12 = 12 Months
*****	Y = Aboriginal, T = Torres Strait Islander, B = Both, Blank .